How to Sponsor a Guest
A sponsored guest is an individual who has an official business need for a PennKey, but is not a Penn faculty member, staff member, student or UPHS (University of Pennsylvania Health System) employee. Guests must be sponsored by a department. The process is usually initiated by a Business Administrator (BA) or the IT Support staff of the school or center.
To request a Guest PennKey, Penn departments without a local PennKey Administration Station should download and print the guest PennKey form. The completed form should be faxed to ISC's PennKey Support Services, who will process the information and send the guest a PennKey Setup Code, which is needed in order to register a PennKey. If a department is associated with a PennKey Administration Station, please contact your local PennKey Administrator to process the guest PennKey request.
Penn employees with a UPHS affiliation, and members of Penn's biomedical community who want to sponsor someone for a PennKey should consult the PennKey page on the School of Medicine's Info Services web site for additional information.
CHOP affiliates must follow the Guest PennKey process outlined by Penn Medicine Academic Computing Services. For more information, see the PMACS customer support page.
Other Penn faculty and staff who want to sponsor a guest should follow the procedure above for requesting a guest PennKey.
Each guest has an assigned affiliation based on their role while at Penn, such as Visiting Scholar, Volunteer, or Conference Guest. Although the generic affiliation of "Guest" is available, sponsors are encouraged to pick a more specific affiliation which closely matches the guest's role at the University. See a list of available affiliations and their descriptions in order to make the appropriate choice for your guest.
Adjunct Faculty: used for faculty with an Adjunct appointment (temporary or auxiliary in capacity) at Penn.
CHOP: used for employees of Children's Hospital of Pennsylvania.
Courtesy: used for individuals affiliated with a specific University department.
Emeritus and Retired Faculty: used for people who were once faculty, but who have retired (withdrawn from their professional life). Emeritus faculty are retired but retain an honorary title corresponding to that held immediately before retirement.
Guest (Non-Persistent): used as a last resort, when no other categories seem to fit. This is used for people who have a short term association with Penn. This affiliation does not require an US SSN to be declared. Non-Persistent guests receive a PennKey which is not based on their name, but on a sequential number.
Guest (Persistent): used as a last resort, when no other categories seem to fit.
Medical Resident: used for physicians receiving specialized clinical training in one of Penn's hospitals.
Monell: used for employees of Monell Chemical Senses Center.
Overseer: used for members of a Board of Overseers, which is the advisory body to the dean of a school or director of a major University unit.
Retired Staff: used for people who were once staff, but who have retired (withdrawn from their professional life).
Senior Associate: used for people enrolled in the Senior Associates Program, which is a program through the College of General Studies that allows people aged 65 and older to be silent auditors in undergraduate lecture classes in SAS.
Service Provider/Consultant: used for those hired to provide services, such as contractors and outside consultants, etc.
Trustee: used for people who are on Penn's Board of Trustees, which is solely responsible for formal institutional governance and fiduciary responsibilities.
University Business Agent: used for employees of Penn's outside-contracted business affiliates.
Visiting Faculty: used for faculty of other academic institutions who are visiting Penn.
Visiting Scholar: used for those doing scholarly work, but not directly affiliated with Penn.
Visiting Student: used for students enrolled at other academic institutions, but studying at Penn.
Volunteer (Non-Persistent): used for people who donate their time and efforts to Penn without financial compensation. This is used for people who have a short term association with Penn. This affiliation does not require an US SSN to be declared. Non-Persistent volunteers receive a PennKey which is not based on their name, but on a sequential number.
Wistar Faculty: used for faculty of the Wistar Institute.
Wistar Staff: used for employees of the Wistar Institute.